Student Chapter Awards

Outstanding Student Chapter Award

The Outstanding Student Chapter Award (previously Student Chapter Activity Award) was designed to encourage ITE Student Chapters to participate in activities that are aligned with the purpose and objectives of ITE. The award will be judged on the elements listed below.

Award

The winning Student Chapter is recognized at the ITE Canada Awards Luncheon at the Annual Conference, in Transportation Talk, and on social media.

The winning Canadian entry is also submitted to the International competition. If selected, the Chapter winning the award will be recognized at the ITE Annual Meeting and Exposition Awards Luncheon and in the ITE Journal. In addition, a travel reimbursement up to $1,000 to attend the meeting as well as one free Annual Meeting Registration and a ticket to the Awards Luncheon will be given.

Eligibility

All Student Chapters will be considered for this award based on their Annual Report submitted as a PDF using the format and process shown below.

In order to receive as many submissions as possible, ITE emphasizes that reports will be assessed on the described activities only. Sections should not be putting an excessive amount of time into the preparation of the report and its formatting. This also makes judging of the submissions an easier task.

Submission Requirements

The following items are requested annually from each Student Chapter:

1. Student Chapter Annual Report (PDF) – Report covering previous calendar year (Jan to Dec) and following the template below. Maximum 6 pages – 5 pages text plus 1 page of photographs.
2. Year-end Student Chapter Bank Account Balance
3. Student Chapter Leadership Roster (PDF) – Names, roles, and email addresses of your leadership/Executive team
4. Photo (jpeg or png) – This can be a group photo or Leadership composite. If you don’t provide a photo and are selected as a winner, you will be asked to provide a photo by mid-March.
5. Student Chapter Momentum Award – 50-60 word summary of why the Chapter should be considered for Student Chapter Momentum Award (optional)

Student Chapter Annual Report Template

Submittals shall follow the format of an Annual Report, summarizing Chapter activities in the previous calendar year using this template from ITE International. Do not exceed five pages in length (for text) and one additional page of photographs. Reports should address how the Chapter supported the overall goals and objectives of ITE, addressing key factors, including:

• Chapter Administration (15 points) Hold Regular Meetings – Baseline should be a minimum of four meetings annually, file annual report and have elected officers.
  • In this format, please list your regular member meetings: Meeting # | Dates of meetings | Location (City) | Topic and Speaker
  • Was this a joint meeting with another group(s)? Describe one or two meetings that were particularly well received by your members.
  • Did you file an Annual Report and include elected officers?
• Networking Events (15 points) Did your Chapter hold any networking events, particularly with practicing transportation professionals?
• Leadership Development (15 points) What is your Chapter doing to encourage leadership development within the chapter?
• K-12 STEM Outreach (10 points) Did your Chapter participate in any K-12 STEM Outreach events?
• Application of Technical Knowledge (15 points) Did your Chapter address a local transportation issue or collaborate with industry on a project or program, for example. Did any of your members prepare for or present student papers for ITE Districts/Sections or other industry organizations? Were any technical papers published in the ITE Journal or other technical publications?
• New Member Recruitment (10 points) Did your Chapter have a member recruitment event or another method of attracting potential new members?
• Diversity and Inclusion (5 points) This can be described demographically as well as through activities that encourage the engagement of students from additional disciplines of study outside of the traditional transportation curriculum.
• Training/Professional Development (5 points) Did your Chapter put on any training events for your members or host an educational opportunity?
• Field Trips/Technical Tours (5 points) Did your Chapter go on any field trips or technical tours?
• Service Projects (5 points) Did your Chapter participate in any community service projects?

The submission deadline for Student Chapter Annual Reports is March 1st.

Student Chapter Momentum Award

Purpose

The purpose of this award, previously called the Student Chapter Delta Award, is to recognize a student chapter that has experienced the greatest momentum (or most improvement) in a particular activity or initiative for the past year. Judges will prioritize submissions from newer Student Chapters or those that have overcome struggles. This award is separate from the Outstanding Student Chapter Award and should reflect accomplishments/initiatives that improve the ITE experience.

Award

The winning Student Chapter is recognized at the ITE Canada Awards Luncheon at the Annual Conference, in Transportation Talk, and on social media.

The winning Canadian entry is also submitted to the International competition. If selected, the Student Chapter winning the award will be recognized at the ITE Annual Meeting and Exposition Awards Luncheon and in ITE Journal. In addition, a travel reimbursement up to $1,000 to attend the meeting as well as a free Annual Meeting Registration and a ticket to the Awards Luncheon will be given.

Eligibility/Submission

To be considered for the Student Chapter Momentum Award, a Chapter must indicate a desire to be considered when submitting your Annual Report and provide a brief 100-word summary of what approaches, programs, or activities helped you improve in the previous calendar year. This award will consider efforts conducted between January 1 to December 31.

The summary should highlight specific improvements and/or special efforts that chapter leadership has implemented and describe the positive change for the Chapter and the membership. Examples could include, but are not limited to, how you’ve increased attendance at meetings, broadened participation outside of traditional engineering students, or helped your members develop leadership and professional skills. Topics can include (but are not limited to) any of the following:

If chosen for the ITE Canada Student Chapter Momentum Award, the Chapter will be asked to prepare a PDF narrative for submission to ITE International. The PDF must be no longer than two pages with an additional page of photographs and no more than three pages total. This narrative should illustrate how your leadership is applying good ideas to bring your Chapter success.

The submission deadline for Student Chapter Annual Reports is March 1st. This is required to be considered for both awards.

For further information, contact us.